Estimate total business travel costs including flights, hotels, meals, ground transport, and incidentals with budget comparison.
This calculator builds a bottom-up estimate of a business trip by taking a dollar figure for each major cost area (flights, hotels, meals, ground transport, and incidentals) and adding them into a single trip total. You also enter a budget, and the tool compares the total against it, so you can see before booking whether the trip lands inside or over its limit, and by how much. The surprise most people hit: the tool computes only what you type in. It does not look up fares, room rates, or per-diem allowances, so the total is an estimate built from your own numbers, not a quote.
You supply a dollar figure for each travel category (flights, hotels, meals, ground transport, incidentals) and the tool adds them into one total. Every amount counts exactly as entered, so the total is the plain sum of your figures. Because nothing is looked up or adjusted, an entry that covers only part of the trip, say three hotel nights on a five-night trip, quietly drags the total down.
You also enter the budget the trip should stay under, such as an approved limit, a client cap, or a project allowance, and the tool works out the difference between that figure and the estimated total. The result tells you whether the trip is projected to come in under budget or exceed it, and by how much. Changing any category and recomputing turns the same inputs into a quick scenario comparison.
No. It estimates from the amounts you enter and does not supply per-diem or standard rates on its own. If your trip is governed by per-diem limits, such as US federal travel under GSA rates or your employer's own schedule, look up the current rates for your destination and enter them as your meal and incidental figures.
Not really; it is a planning tool. It estimates what a trip will cost and compares that against a budget, which suits pre-trip approval and scenario comparison. Reimbursement is a different process: you need receipts, approval under your employer's expense policy, and a claim through whatever system the company uses.
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